401 AlumnStop paying people to do what software should already be doing.
401 Alumn designs and builds custom AI automation systems that connect your tools, handle the repetitive work, and hand your team only the decisions that need a human.
No commitment · 20-minute audit call · Custom automation map delivered
Trigger fires
New lead, form, email, or event
step_1Agent decides
Reads context, applies your rules
step_2Systems sync
CRM, sheets, and inbox update
step_3Team notified
Task assigned, Slack pinged, done
step_4Built for teams drowning in manual work
Manual work is the tax you pay on every task nobody automated
Hours lost to copy-paste
Your best people spend their week moving data between spreadsheets, inboxes, and CRMs instead of doing the work that actually grows the business.
Disconnected tools
Your CRM, calendar, invoicing, and support desk all speak different languages. Someone has to manually keep them in sync — until they forget.
Leads and requests fall through
A form is filled out, an email arrives, a ticket is opened — and it sits in a queue until someone notices. Every hour of delay costs you.
Growth means more headcount
Right now, scaling means hiring more people to do the same repetitive tasks. That ceiling is exactly what automation removes.
From messy process to running system in four steps
Audit
We map your workflows
A short discovery call plus a review of your tools and processes to find where time and money are leaking.
Design
We design the system
You get a clear automation blueprint: what triggers what, which AI agents are involved, and what stays human.
Build
We build and connect it
Your tools get wired together end to end — CRM, inbox, forms, docs, billing — with AI handling the judgment calls.
Optimize
We monitor and improve
Once live, we track performance and tune the system as your workflows and volume change.
Everything that used to need a human, minus the human
Every system we build is custom to your stack — these are the building blocks we start from.
AI agents that decide, not just move data
Agents that read incoming leads, tickets, or documents and take the right next action — route, reply, flag, or escalate.
Lead capture & follow-up
Every form fill and inbound message is qualified, logged, and followed up on within minutes, automatically.
CRM & tool sync
Your CRM, calendar, invoicing, and support tools stay in sync in real time — no more manual re-entry.
Document & data automation
Contracts, invoices, treatment plans, and session notes — generated, filled, and filed without anyone opening a template.
Smart notifications
The right person gets pinged at the right moment — Slack, SMS, or email — instead of everyone getting everything.
Reporting dashboards
A live view of what your automations are doing, so you can see the impact instead of guessing at it.
HIPAA-compliant workflows
Every automation that touches sensitive data — client records, session notes, PHI — is built with compliance as a requirement, not an afterthought. Trusted by healthcare and therapy providers who can’t afford to cut corners.
Automation that passes your compliance review, too.
Built for regulated industries — HIPAA-compliant workflows for healthcare and therapy providers, including ABA practices. If your data needs guardrails, we build with them from day one, not bolted on after.
Therapy, unburdened by paperwork.
We automate session notes, target tracking, and treatment plans so clinicians spend their hours with clients — not with documentation.
Reclaim clinician hours.
Automating clinical admin gives your team back 10+ hours a week — time that goes straight back into care, not copy.
HIPAA-compliant by design.
PHI is handled securely at every step of the workflow, with the same rigor whether it’s one automation or twenty.
Not in healthcare? Same infrastructure, same rigor — applied to your workflows.
Before 401 Alumn, and after
Before
- A new lead sits in an inbox until someone has time to reply
- Someone re-types the same data into three different tools
- Reporting means exporting spreadsheets on a Friday afternoon
- Growth means hiring more people for the same repetitive tasks
After
- Every lead is qualified and followed up on within minutes
- Your tools stay in sync automatically, in real time
- A live dashboard shows exactly what your systems are doing
- Growth means adding volume — the system already scales
Get your free automation audit
Tell us what's eating your team's time. We'll review your current tools and processes and hand you a clear breakdown of what to automate first — free, no strings attached.
- We respond within one business day
- No obligation, no sales pressure
- Leave with a concrete automation map
Questions we hear before booking a call
Your next hire shouldn't be doing work a workflow could handle.
Book a free 20-minute audit and leave with a concrete map of what to automate first.